Parent/Guardian Handbook (Kids Camps)

Welcome to our Summer Camp Information page. We have included essential information to help you familiarize yourself with our UFV Recreation and Athletics day camps. Please take a minute to review the information in this package and obtain the appropriate Informed Consent Form to hand in on the first day of camp.

We recommend you arrive 15 minutes early on the first day of camp to allow for a smooth transition. Arriving early allows us to introduce ourselves and ensure we have all the required information and forms. This extra time will also allow for us to answer any questions you may have on the first day.

Camp Contact Information

If you have any concerns or questions you can contact Cheryl Van Nes, Program Manager Campus Recreation and Wellness. email: phone number: 604-504-7441 ext. 5111

Drop-off and Pick-Up Locations

Camp will be held in the Envision Financial Athletic Centre gymnasium (Building E – 1395 McKenzie Road, Abbotsford). Parking can be found in Lot 10. Parking will be free prior to 9:15 a.m for a maximum stay of 15 minutes. Chick here for map of Abbotsford Campus with parking lots

Consent Forms

An Informed Consent Form must be filled out by a parent or legal guardian and submitted to Camp Leader or on the first day of camp (one form per camper). Click here to download and read prior to the first day of camp. Hard copy forms will be available on the first day of camp, if you do not have access to a printer.


We appreciate the desire to take pictures/video of your child during programs; however, for privacy of each child we will not allow any pictures/video be taken. During camp we will have a UFV designated photographer who will be taking pictures and video during the activities for the purpose of promotional material in connection with the Athletics and Recreation department. If you wish to receive pictures taken of your child please contact Also see Consent Form for additional Photo/Video consent.

Activity Schedule

Detail schedule will be sent out in an email to parents and guardians.

Monday Tuesday Wednesday Thursday Friday
Morning In the morning we will work on skill development based on each of the weekly topics in the gym. There will be a snack break at 10:45 a.m. and frequent water breaks throughout the morning. After snack we will aim at working on Wellness topics or crafts in a classroom on campus or in the gym.


Afternoon In the afternoon we will continue developing our skills in the gym or outside (weather permitting) with games. There will be a snack at 2:15 p.m. and frequent water breaks throughout the afternoon. After snack we will change it up daily with different activities including more games, quiet time, free time or additional educational wellness topics.

Before and After Care Options

Before and After care is a service that UFV Athletics and Recreation provides for all UFV Camps. Before Care runs 8:00 – 9:00 a.m. and After Care runs 4:00 – 5:00 p.m. Each session of Before or After care is $6, with the option of purchasing a package of five sessions for $27. Parents/Guardians must pre-register for this service. Click here to sign-up.

and Sign-out Procedures

Sign-In begins with Before Care at 8:00 a.m. or 15 minutes prior to the start of camp for those not utilizing Before Care services.

Sign-out will begin 10 minutes before camp end time, location is the same area as Drop-off/Sign-In.

UFV operates a strict Sign-Out policy, whereby those names listed on the registration form as the”Authorized Pick-up Person” will be the only designated individuals to sign-out the child each day of camp. This policy also applies to After Care.

Furthermore, all UFV Campus Recreation Staff are directed to verify the identity of an individual picking up a camper by cross-referencing the names listed on the sign-out form with the individual’s name on a piece of photo identification. A signature will be required when signing out. Without this piece of photo identification a campers will not be released to parents until adequate steps have been taken to identify the individual picking up; which will require the involvement of a UFV Athletics and Recreation administration staff person, and could take over 30 minutes to complete.

If you would like to make changes to the designated or authorized person, a Sign-out Authorisation Form must be submitted ahead of time. If you require a Sign-out Authorization Form, email to request this form. We will also have hard copies at the sign-in table daily.

Early Sign-Out:
If your child will be leaving early, please notify the Camp Leaders or Program Manager ( in writing, on the morning of or prior to the designated day. A Camp Leader will ensure your child is prepared to depart at your requested time. Remember that you will still need to sign your child out as per above policy. Pick-up location will be the same as Drop-off/Sign-In.

Late Pick-Up:
We close promptly at 5:00 p.m. For all children not picked up by the end of the program time, there will be an additional charge for extended After Care for the following rate:

  • First 5 minutes: Grace Period
  • If late past 5:05 p.m. there will be a charge of $5.00 per 5 minutes thereafter. The late fee is in place to compensate staff members for their time. If you know you will be late, please attempt to make alternate pick-up arrangements.

If Your Child is Unable to Attend

We ask that if you know your child is not able to attend camp on one of the days, please let us know beforehand, if possible by emailing the Program Manager at This allows us to plan accordingly and advise the Camp Leader not to expect them. If your child falls ill, please do not send your child to camp.

What to Bring to Camp

To make the most of your child’s camp experience, we have provided a list of items you should bring to camp.

What to Bring/Wear:

  • Indoor running shoes
  • Comfortable clothing for physical activity
  • Lunch (see more information below)
  • Reusable water bottle (no glass)
  • Appropriate clothing and footwear for going outside
  • Sunscreen (see sunscreen policy)

What NOT to bring:

  • Money
  • Electronic devises (video games, iPods, cell phones, cameras)
  • Anything of value

Sunscreen Policy

Should you require your child to wear sunscreen for outside activities, please let the Camp Leader know on the first day of camp. Sunscreen will need to be provided by parent/guardian. Please send it in its original container labeled with the camper’s name. Campers will be required to put on their own sunscreen and will not be allowed to share or borrow.

Packing a Lunch

We are a nut-free camp! Please do not send nut products with your child as some campers have severe nut allergies and we want to avoid any preventable medical complications. Please provide your child with a nutritious lunch with snacks and plenty of drinks for each day of camp. Refrigeration is not available.

Those campers registered for half day sessions should also pack a snack as we will take a mid-session snack break. We will also take regular water breaks to stay hydrated during our high energy days, so we ask that all campers have a water bottle with their name on it.

UFV will implement the following safe eating procedures:

  • Participants are not allowed to share or sample food at any time with other campers
  • All children are required to wash their hands before and after eating
  • Provide a safe eating area for camps
  • Ensure all tables and eating surfaces are washed before and after eating using warm soap water

Epi-Pen and Medication

If your child requires an Epi-Pen, please place the Epi-Pen in a clear plastic bag with your child`s name on the outside of the bag. This bag and any necessary instructions should be presented to the Camp Leaders on the first day sign-in.

If you child requires prescription medication, the medication must be stored in its original container with directions for administration. Staff do not actually administer medication, but will supervise participants capable of administering their own medication.

Lost and Found

Lost and found items may be claimed at the sign-out table while camp is in session. Items left after the last day of camp can be picked up from the Envision Financial Front Desk (604-557-4041) in Building E on the Abbotsford campus. Items will only be kept for two weeks past the last day of camp, beyond that time they will be donated to a local charity.

Participant Safety

Your child’s safety is our number one priority. We believe that hazards elimination is key to prevention. Our Program Leaders are trained to inspect program sites daily for potential hazards. Activities and games are planned with participant safety and age in mind and are always watched to ensure that safety standards are maintained. Program sites have access to telephones and stocked first aid kits. In the event of a minor injury to your child (scraped knee, etc.), a leader will apply basic first aid and you will be noticed at the end of the day. In the unlikely event of a serious injury to your child, emergency services will be called immediately to respond to the situation, with the support of our onsite Security Staff who are trained to respond to medical emergencies. You will be contacted immediately with information regarding the incident. If an ambulance is required to transport your child to the hospital, a senior member of our staff will accompany your child (and you will be responsible for the associated cost).

Behaviour Management

We want to make sure that camp is a positive and enjoyable experience for everyone. Our goal is to ensure children develop a passion for physical activity and build their self-esteem and confidence. Program Leaders are dedicated to providing creative age appropriate and innovative programs, and will endeavor to control, monitor and manage behaviour in order ensure all participants are enjoying their experience. Through all activities we will ensure that it is fair play and respect is shown to ourselves and others.

Program Leaders will outline the following expected behaviour to participants, by means of age appropriate messaging:

  • Show respect to all and ensure everyone is enjoy a positive camp experience.
  • Hurtful language and swearing is not acceptable.
  • Aggressive behaviour is not tolerated.
  • Show respect for all personal property and the facilities.
  • Show respect through listening to and follow instructions.

If a conflict arises, we will go through the following protocol:

  1. In a quiet and professional manner, a Program Leader will discuss the situation with the child. The instructor will inform the coordinator about the situation.
  2. If the problem persists, parents will be approached in an attempt to search for a possible solution.
  3. The coordinator may need to take action, and could result in the child being asked to leave the camp.

Cancellations/Refund Policy

All refund requests are subject to a $10.00 administration fee, if less than 14 days before camp start date. Written notice received prior to 14 days of start date (or more) will be eligible for a refund. If the refund request is due to a medical reason a doctor’s note may be required for full refund. Once camp has started refunds will be pro-rated and subject to a $15.00 administration fee. Requests for refunds can be sent to UFV Athletics and Recreation reserves the right to cancel a course for any reason; in this case a full refund will be issued with no administration charge.

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Indigenizing at UFV

The University of the Fraser Valley is situated on the unceded traditional territory of the Stó:lō peoples. The Stó:lō have an intrinsic relationship with what they refer to as S’olh Temexw (Our Sacred Land); therefore, we express our gratitude and respect for the honour of living and working in this territory.

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